Outreach Assistant
Open to Internal and External Candidates SPECIAL VACANCY NOTICE
- Multiple Positions -
Duty Station : Berlin, Germany
Reference Code : SVN-DE1-2022-05
Classification : General Service Staff, Grade G4
Type of Appointment : Special Short-Term Contract – 9 months (40hrs/week), with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 12.07.2022
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context: Under the overall guidance of the Chief of Mission (COM) and the direct supervision of the Senior Outreach Assistant, the successful candidate will support the outreach activities of IOM Germany and be responsible for the following tasks:
Core Functions / Responsibilities:
- Supports the outreach team in the coordination and implementation of activities, as well as in strategical and technical development of the outreach and social media strategy.
- Assists in the design and production of communications materials and in the production and editing of videos, as well as website management.
- Assists in the organization of events (both offline and online).
- Assists in the continuous monitoring of the conducted activities through the collection of quantitative and qualitative data.
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- Assists in the evaluation of the implemented outreach activities.
- Supports in the development and distribution of outreach material to relevant stakeholders and migrants.
- Maintains contact with relevant stakeholder, organizations, and others in regard to developed activities.
- Responds to general requests and inquiries of internal and external partners and ensures proper follow up and actions.
- Assists in day-to-day project management task, including administrative duties.
- Performs any other duties that may be assigned by the immediate supervisor and/ or CoM.
- University degree in Political or Social Sciences, Public Administration, International Relations, Information/Communication Sciences, Graphic Design, or a related field from an accredited academic institution, with two years of relevant professional experience, preferably in similar roles.
- Completed High School degree from an accredited academic institution, with four years of relevant professional experience, preferably in similar roles.
- Working experience in the field of media and communications.
- Experience in the field of target group communication and information dissemination.
- Experience in organizing events (offline and online).
- Experience in the professional usage of social media and online marketing.
- Working experience in video production and in the production of printed media, infographics, illustrations, and visuals for social media or in the management of a website is an advantage.
- Experience in supporting project management activities including administrative support is an advantage.
- Strong communication skills.
- Strong organizational skills, including experience contributing to the management of projects.
- Able to multi-task, prioritize and work independently.
- Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint as well as Outlook is required.
- Demonstrated proficiency with the Adobe Creative Cloud software package, particularly InDesign, Photoshop, and Premiere Pro or demonstrated proficiency in managing a website is an advantage.
Required Competencies The incumbent is expected to demonstrate the following values and competencies: Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge, and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
Other IOM is committed to a diverse and inclusive environment. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. The appointment will be subject to certification that the candidate is medically fit and verification of residency, visa, and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19. This post is subject to local recruitment. Only applicants holding a valid residence and work permit in Germany will be eligible for consideration.
How to apply: Interested candidates are invited to submit their applications including a cover letter (not exceeding one page), CV and relevant certificates and references by email at HRDGermany@iom.int. Please indicate your name, reference code and position title in the email subject. Due to the large volume of applications, only shortlisted candidates will be contracted.
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