Project Assistant

Open to Internal and External Candidates VACANCY NOTICE
Position Title : Project Assistant (Movements and Migrant Assistance
Unit)
Duty Station : Nuremberg, Germany
Reference Code : VN-DE1-2022-14
Classification : General Service Staff, Grade G4
Type of Appointment : One Year Fixed-Term Contract – 12 Months (40hrs/week), with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 13 May 2022
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: Under the overall guidance of the Chief of Mission (CoM), and under the direct supervision of the National Movement and Migrants Assistance Officer, the incumbent will be responsible for providing effective and efficient technical and administrative support to the supervisor.

Core Functions / Responsibilities:
1. Assist with the implementation of project activities of the Unit in compliance with IOM internal policies and procedures as well as the requirements of the donors.

2. Assist in monitoring processes and schedules related to the project work plan and spending and, where applicable, assist in the verification of accuracy of documents, reports, etc. to ensure correctness and compliance with relevant guidance material.

3. Assist to compile and draft project reports in coordination with the Finance Assistant (Monitoring, Budgeting) and Focal Points in involved IOM Missions.

4. Support the selection, contracting and monitoring of external service providers of IOM Germany.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

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5. Assist in organizing project events, meetings, and seminars in collaboration with IOM offices and external stakeholders.
6. Research, compile, and draft information materials, presentations and other visibility materials for reports, plans, studies, briefings, training, meetings/conferences, etc.

7. Assists in coordinating the close cooperation with local IOM missions in specific countries of origin, as defined in the projects.
8. Coordinate and assist the supervisor and Media Focal Points with media and press issues, proofread documents and edit text and/or numerical values for accuracy, style, and adherence to established format standards.

9. Perform general administrative tasks to support the project teams, including the preparation and/or processing of administrative requests/documents and filing.

10. Undertake duty travels and participate in meetings and/or events as required.
11. Perform any other duties as may be assigned.
Required Qualifications and Experience Education University degree in Political Science, Migration Studies, International Relations, or a related field from an accredited academic institution, with at least two years of relevant professional experience, preferably in similar roles.

OR
Completed High School degree from an accredited academic institution, with at least four years of relevant professional experience. Experience and Skills

• Strong organisational skills including experience contributing to the management of projects is a requirement.
• Demonstrated experience and knowledge on migration with a focus on AVRR is an asset.
• Previous work experience with national, regional, or international public bodies would be an advantage.
• Excellent drafting and reporting skills.
• Knowledge of German and EU institutions and German and EU migration policies is an asset.
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint is required.

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Languages Fluency in English and German (oral and written). Knowledge of another official IOM language an advantage.
Required Competencies The incumbent is expected to demonstrate the following values and competencies: Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

IOM’s competency framework can be found under the following link.
Other IOM is committed to a diverse and inclusive environment. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

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The appointment will be subject to certification that the candidate is medically fit and verification of residency, visa, and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19. This post is subject to local recruitment. Only applicants holding a valid residence and work permit in Germany will be eligible for consideration.

How to apply: Interested candidates are invited to submit their applications including a cover letter (not exceeding one page), CV and relevant certificates and references by email at HRDGermany@iom.int. Please indicate your name, reference code and position title in the email subject. Due to the large volume of applications, only shortlisted candidates will be contacted.

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