Liaison Assistant
Open to Internal and External Candidates VACANCY NOTICE
Position Title : Liaison Assistant
Duty Station : Berlin, Germany
Reference Code : VN-DE1-2022-23
Classification : General Service Staff, Grade G5
Type of Appointment : One Year Fixed-Term Contract – 12 Months (40hrs/week), with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 1st JULY 2022
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context: Under the overall guidance of the Chief of Mission (CoM) and the direct supervision of the National Liaison Officer, the Liaison Assistant will be involved in supporting the development of strategic partnerships with a range of actors and processes. As a part of the Liaison team, the incumbent will contribute to the preparation of and provide input to international and national events organized and/or supported by the IOM.
Core Functions / Responsibilities:
- Assists the National Liaison Officer with researching, collecting, and analyzing relevant information on priority policy and merging issues within the field of migration and assists in policy formulation related to these issues, compiles, and drafts summary reports.
- Assists responding to information requests and inquiries; processes, drafts, and finalizes correspondence and other communications, including briefings/talking points; sets up and maintains files/records.
- Assists the National Liaison Officer with monitoring developments in the field of migration and related governmental policies, affecting the work of the organization.
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- Provides support and research, compiles, and summarizes materials on German migration policy-related issues.
- Supports the planning and implementation of activities aimed at strengthening IOM’s partnerships and collaboration with other relevant international/national/regional institutions.
- Assists in maintaining liaison with Ministries, governmental authorities, national and international institutions, and NGOs, with the aim to inform on and coordinate on-going programmes and activities, to build partnerships and to promote new activities.
- Supports IOM’s networking activities with relevant stakeholders by arranging appointments, preparing missions, and providing targeted background information.
- Assists in maintaining donor relations and mobilization of funding for new projects, including humanitarian relief interventions.
- Represents IOM Germany at conferences, workshops, outreach activities and any other meetings.
- Performs any other duties as assigned by the CoM.
Education
- University degree in Political Science, Migration Studies, International Relations, or a related field from an accredited academic institution, with at least three years of relevant professional experience, preferably in similar roles.
- Completed High School degree from an accredited academic institution, with at least five years of relevant professional experience.
- Demonstrated knowledge of German and EU institutions and German and EU migration policies.
- Working experience in similar function and/or with national, regional, or international public bodies a distinct advantage.
- Experience in working in an international environment is a distinct advantage.
- Excellent writing, drafting, editing, and reporting skills.
- Strong communication skills.
- Strong organizational skills including experience in organization of events and meetings.
- Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
Required Competencies The incumbent is expected to demonstrate the following values and competencies: Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge, and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
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Other IOM is committed to a diverse and inclusive environment. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. The appointment will be subject to certification that the candidate is medically fit and verification of residency, visa, and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19. This post is subject to local recruitment. Only applicants holding a valid residence and work permit in Germany will be eligible for consideration.
How to apply: Interested candidates are invited to submit their applications including a cover letter (not exceeding one page), CV and relevant certificates and references by email at HRDGermany@iom.int. Please indicate your name, reference code and position title in the email subject. Due to the large volume of applications, only shortlisted candidates will be contacted.
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